technivio: Exchange server has limited storage space. If it’s full, then users have to face the problem of Mac Outlook Exchange server storage full. To solve this issue, we check the folders in Mac Outlook and explain various methods to fix it.
Nowadays, many users connect their Mac Outlook to Exchange server to send, receive, and store email messages. This provides many benefits, like securing your data, easy data sharing, and access to data anywhere. Although it is made for Windows systems, users can add their Exchange account to Mac Outlook. However, the storage space on the Exchange server gets full very quickly, causing problems in Mac Outlook.
The reasons behind the rapidly filling up storage space are duplicate items, large emails, and their attachments. As a result, issues like data loss, file corruption, or slow performance of programs If all of these happen, this indicates that you are not using the Mac Outlook mailbox in the right way. Therefore, there is only one way to resolve the problem: managing your storage space. To do this, you have to first check the Mac Outlook folders.
Check Mac Outlook Exchange Server Storage Full
Because the Exchange server originally used on Windows, Mac Outlook users cannot check their entire mailbox. However, you can check folders individually. For this, follow the steps.
- Go to Mac Outlook and click on the File option.
- Select the Tools option and then Mailbox Cleanup.
- Right-click on the folder, and then click on Folder Properties.
- On the Folders Properties dialog box, move to the storage tab. Now, you can view the size of the folder with its subfolders.
After checking the folder separately, it tells you that your storage space is full. Then you have to use methods to solve them.
Methods to Solve the Problem of Exchange Server Storage Full in Mac Outlook
The ways to fix this issue are to remove deleted items and junk folders, save attachments outside of the mailbox, archive the Mac Outlook data, and create a PST file to backup your Mac Outlook files. Next, we elaborate on these methods in detail and provide steps to solve them.
Empty Deleted Items and Junk Folders
Whenever you delete an item in Mac Outlook, it is good to also delete that item from the Exchange server. Similarly with junk emails. With this, the problem of the Mac Outlook Exchange server storage full will not happen.
- Open Mac Outlook and go to the Files option.
- Select Options and then the Advanced tab.
- Now, from the Outlook start and exit option, select the “Empty Deleted Items folder when exiting Outlook” option.
- After that, click on the OK button to delete the items.
Save Attachments Outside of the Mailbox
Attachments are larger than emails, so they take up more space. That’s why you should always download them to a hard drive, disk, or personal folder instead of the Mac Outlook mailbox.
- Go to Mac Outlook and click on the attachment you want to save.
- Select the Save As option and the destination path of the hard disk to save the attachment.
- After saving it, delete the attachment from Outlook that you have just saved outside of the mailbox.
Archive Old Data from Mac Outlook
When you archive your old Mac Outlook data, you create a new space. With that, you can solve Mac Outlook Exchange Server Storage Full.
- First, select one or more files to archive.
- At the top of the ribbon, click on the Archive option and Continue.
- Now, create a new archive folder and set the archiving rules.
- Click on Tools and select the Rules option. Then press Edit Rules.
- Select Exchange from the left menu pane. Click on + sign to add new rule.
- Write the rule name and specify the conditions to be required. Click on OK button to save the rule you have added.
- Apply the rule to the folder by selecting all its emails and clicking on Message.
- Select Rules, then Apply, and lastly, Select Rule.
By following these steps, the emails are automatically archived if they fulfill the rules. These methods can solve the problem, but if the issue is still not resolved. Then you can create a PST file to store your important data and free up storage space.
Create PST Files to Fix Mac Outlook Exchange Server Storage Full
The method you used to archive the folder in the same way stores the data in the folder for this method. The folder that we store contains OLM files, which are used to export Mac Outlook data. then use SysTools OLM to PST converter software to convert the files. We use this software to convert the files because it is easy, takes less time, and offers various features to help the users.
Features of Software
- The software converts OLM files into multiple file formats like MBOX, EML, MSG, PDF, HTML, etc.
- It has the option to split PST into multiple files.
- You can export selected data and emails from categories and data filter options.
- Users can scan their files for any corruption issues.
- The software generates previews of your files in HEX, properties, message headers, and other view modes.
Instructions to Convert OLM Files to PST Files
- Download and install the software. click on the Add File option.
- Browse the OLM files and click on the Add File option again.
- After adding it, the software starts the scanning process. Wait until it finishes, and then click on the Yes or No button to save the copy.
- Now preview the files and click on the Export option to convert all the files.
- Select PST as the export type and go to the Advance settings.
- Here, select the Split PST option, Date Filter and Categories you want, and click on the Save option.
- Click on the Browse button to set the location you want, and to prevent unwanted folder downloads, click on Ignore System Folder.
- Select Maintain Folder Hierarchy and then Export option.
Conclusion
The problem of Mac Outlook Exchange Server storage full can be solved with the help of various problems described in this article. But before that, check your Mac Outlook folder to see how much space they take up in storage. Then use one of the four solutions described above. Here, we explained each method in detail, along with simple steps to follow.
